Step by Step Guide to Getting Your Quest Club Up and Running
Once you have committed to starting a Quest Club, have found a charter and purchased your membership, you are ready to get started. The steps below will walk you through the basics of getting a new Quest Club up and running.
1. Who will you invite to join?
Read through the leader handbook and familiarize yourself with our website. Then create a list of kids that wish to join your club. While our program is designed to accommodate all ages in a single club, you are more than welcome to have a club with a limited age range if this suits your purpose better. Feel free to cap your club at a number that is comfortable for you.
2. Join the following forums:
The Quest Clubs Facebook page – stay up to date on the most current Quest Clubs news.
The Curiosity Untamed Facebook page – access Badge of the Week information and daily badge resources.
The Curiosity Untamed/Quest Clubs Forum Facebook Group – Communicate with other leaders and parents to get ideas and support.
3. Find a Charter
If you haven’t already, find a non-profit organization to own and take responsibility for your club if at all possible. This will not only help mitigate your liability risk, but will also give you non-profit status which helps when soliciting donations. Most clubs are owned by churches, schools, homeschooling co-ops, or veterans’ organizations. You are more than welcome to run your club on your own, but there is more risk and responsibility involved. Sample liability releases, permission slips, and other forms to help reduce your liability are included in the Forms section. Once you find a non-profit to take over your club (if they were not the original purchasing authority) you may transfer ownership of the club to them in writing.
4. Find Volunteers
Find a leader, an assistant leader and enough volunteers to run your club. We recommend one adult present at each meeting for every eight kids up to age 12 and one adult for every ten kids ages 12 and over. Regardless of the size of your club, you must always have at least two adults in attendance at any activity.
5. Train Your Volunteers
Have all leaders and volunteers read through the leader handbook and familiarize themselves with our website. Make sure all leaders and volunteers are fully vetted and trained according to your charter organization’s personnel policies.
6. Find a Meeting Place
Locate an adequate meeting place, if one is not being provided by your charter organization, and schedule meeting dates and times. A meeting place should be easily and safely accessible to the kids, and acceptable to the parents. It should not be a place where lively games or songs will disturb anyone, nor where the legitimate noise of other groups could ruin a club meeting. Meeting places should be safe, sanitary, with adequate lighting, ventilation, heating, and cooling. A yard, park, or outdoor play area nearby is very desirable, but not necessary. Meeting locations should be large enough for team games and allow for separations into smaller groups when necessary. Churches, schools, community centers, and personal homes can all be potential meeting locations. You may also wish to try groups like the Moose Lodge, Elks Lodge, VFW Post, or American Legion as they usually have good sized halls that they will let youth groups use at low or no cost.
7. Register Participants
Make sure all kids have purchased a family membership to the Curiosity Untamed website so that they have access to all badge and award requirements as well as badge resources.
8. Hold a Parent Meeting
Have a planning meeting with the parents to go over costs, registration, badges earned at home, uniforms, etc. Most clubs will pay for badges earned at club meetings, but badges earned at home are usually the responsibility of parents.
9. Interests and Leadership
Get the kids together for a planning meeting to find out what their interests are and what they want to get out of Quest. Assign or vote in leadership positions for your club if you have older kids (treasurer, scribe, photographer, snack coordinator, etc.) Leadership positions are usually assigned starting in 3rd grade.
10. Plan Your First Meetings
Plan the first four to eight meetings. If you have older kids, let them help plan and implement the meetings. Regular meetings (not field trip or activity days) should include:
- Pre-meeting activities to keep kids busy until the meeting starts (making cards for our soldiers or elderly is quick and simple)
- Songs or Games
- Club Business
- Badge Work (skills, knowledge, crafts, etc.)
- Snack time (optional)
- Announcements and closing
11. Hold a Planning Meeting
Have a planning meeting with your volunteers and leadership team to discuss each person’s involvement and responsibilities.
12. Gather Supplies
Gather supplies for your club. Make sure to include the following items:
- Financial Binder
- Record Keeping Binder
- 3 hole punch
- Scotch tape
- Ball Point Pens or pencils
- Award Bag (a fancy bag to hold awards until they are given out)
- Craft Supplies
- First Aid Kit